INTRODUCTION
We are The Donald Cameron League and this data protection notice gives detailed information as to when and why we collected personal information from you, how we keep it secure and how we use it.
We refer to ourselves within this notice as ‘we’ or ‘us’.

1. HOW WE COLLECTED YOUR PERSONAL INFORMATION
We collected information when you interacted with us including when you visited our websites, signed up for our emails, whether online, in person or over the phone.

  • We collected your personal information in one of the ways described below:
  • When you visited our website, including if you signed up to one of our email updates, or completed forms. If you had cookies enabled on your web browser, in such circumstances, we may have used cookies to collect information about your visit as you move through our website as further.
  • If you otherwise contacted us by telephone, email or post.

2. WHAT PERSONAL INFORMATION WE COLLECTED
We collected information that was necessary to perform the services you have requested or that was otherwise necessary for us to operate our business.
We collected the following information from you:
Information obtained directly from you (for example, in person, over the phone, by post, or when you interact with us online:

  • Name
  • Email address
  • Contact telephone number

Where relevant we may have also collected:

  • Delivery address(es) and/or Billing address(es)
  • Email preferences
  • Information that you provide when you enter a competition
  • Information provided in correspondence when you contacted us

3. WHY WE COLLECT YOUR PERSONAL INFORMATION AND HOW WE USE IT
We use the information we hold about you for a number of purposes including to provide information you have asked for, to provide a service you have requested from us.
Below we describe how and why we use this information and how long we retain it.

  • To fulfil our obligations under a contract with you and to otherwise carry out our business.

This includes:

  • contacting you in relation to any competition you may have entered into with us
  • for the internal administration of any of your purchases from us
  • contact you to respond to your queries (for example, if you email us with a question)
  • improving our websites and online services

 

In appropriate circumstances we shall use your information to fulfil our legal obligations which may include:

  • detecting and reducing the risk of fraudulent transactions in person or online
  • undertaking due diligence to detect fraud, money laundering and credit risk and protect the reputation of our company
  • to keep our databases up to date
  • for our financial records
  • such other obligations as are imposed on us from time to time
  • deleting or updating the information we hold about you if we learn such information is inaccurate
  • complying with your data rights
  • Health and Safety implications if appropriate, for example reporting first aid incidents

When it is in our legitimate interest to do so
We use your information, where it is in our legitimate interest to do so, to:
How long we retain your personal information for
We keep your personal information as long as necessary for the legal purposes set out above.

4. HOW WE SHARE YOUR PERSONAL INFORMATION WITH THIRD PARTIES
The Donald Cameron League will not share, sell or otherwise make available your personal information to third parties without your express prior permission.
We shall share your data with third parties who are performing services on our behalf, in order to comply with our legal obligations (for example fraud protection) or in order to enforce our rights, property or the safety of the Insert Full Company Name
We may share your personal information with the following organisations:

  • service providers working on our behalf. For example, this may include, website hosting services

If we have your permission, or it is otherwise made expressly clear in advance, we may share your personal information with:

  • named third parties who if you ticked an opt in to allow us to provide your details to such third parties when you purchased services from us
  • other organisations such as competition organisers, sponsors and exhibition collaborators where it is made clear that such organisations shall be provided with and permitted to use your personal information, subject to such third parties’ terms (and privacy policy). We recommend that you check the data protection notices provided by such third parties and contact their Data Protection Officer (or equivalent) if you have any queries

If we are required to do so by law (for example under money laundering or charity law legislation, or under a court order) we may share your personal information with the police, other law enforcement or regulatory bodies or a government authority investigating unlawful activities.

5. YOUR DATA PROTECTION RIGHTS
You have certain rights under data protection laws in relation to the personal information we hold and are using about you. To exercise your rights, please use the contact details provided under the ‘Contact Us about your personal information’ section below.
Your rights include asking for a copy of the information we hold about you, having any inaccurate information we hold about you corrected, or to request that we stop using your personal information in a particular way. Your data protection rights are summarised under the tab immediately below.
You have the following rights under data protection laws in relation to your personal data, these rights include:

  • To be informed about how we use your personal data (the purpose of this Data Protection Notice);
  • To have accurate information held about you, and to have your details updated when they are inaccurate. You may amend your personal details and contact preferences at any time. If you prefer, you can contact us by email, telephone, by mail, or in person to update your details with us;
  • To ask us to delete your data (often called the “right to be forgotten”).
  • To get a copy of your personal data. A subset of your data (limited to data that you have provided to us) is available in a machine-readable format if required;
  • To object to how we use your data, and request that we stop using it for certain purposes.
  • To withdraw your consent, where we are using your personal information with your consent (as described above in the ‘Why We Collect Your Personal Data and How we use it” section).
  • To ask us to transfer your data to another organisation, where your data is held in a machine-readable, commonly used way, and can be safely transferred.
  • If we make a decision about you using automated means, you have right to request that the decision be reviewed by a human; and
  • The right to make a complaint to the Information Commissioner (www.ico.org.uk) if you think that any of your rights have been infringed by us.

To exercise your rights, please use our contact details below.
We may contact you to ask you for further information in relation to your request to help us enact your rights in accordance with the law.
We try to respond to all legitimate requests within one month. However, occasionally it may take us longer than a month if your request is particularly complicated or you have made a number of requests. In such circumstances, we will notify you.

6. SECURITY OF YOUR PERSONAL DATA
The Donald Cameron League is committed to keeping your data secure. We use a variety of security technologies and procedures to help protect your personal information from unauthorised access and use.
In all such cases we shall ensure that any transfer of your information is compliant with data protection law.
However, please note that the transmission of data via the Internet is not completely secure. Your communications may be routed through a number of countries before being delivered. We cannot guarantee the security of any data transmitted to our Website, however, once we have received your data, we will use adequate security procedures to prevent unauthorised access.

7. CHANGES TO THIS DATA PROTECTION NOTICE
We keep this data protection notice under review and will let you know about any changes made to it by email or another suitable method of communication. The latest version of this notice will always appear on this page.

8. CONTACT US ABOUT YOUR PERSONAL DATA
If you would like more information or would like to raise any queries, exercise your rights or make a complaint relation to our use of your personal information, you may contact our Data Protection Officer using the following details:
The Donald Cameron League
Brian Davidson
13 Branziert Road
Killearn, G63 9RG